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I believe BMWNA asks for your dropoff location and date so they can:
1) make sure you're buying enough insurance if you're going over 2 weeks. (or if you plan to drop in Italy that you do it soon enough so that they don't run out of insurance when they drive your car back to Munich)
2) survey which dropoff locations are being used (London was removed a couple of years ago for example, maybe for disuse combined with cost?)
But you can change date/location on the fly (I have) as long as you don't run out of insurance. And I've never had to make an appointment in Munich (other cities you should call). Munich is so busy between BMW, Audi and a surprising amount of Mercs and Porsches. They really kind of have to be there at all opening times.
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